timeOS Review — AI Meeting Assistant and Productivity Platform

Voice & AudioFreemium

Best for: AI meeting notes and action items

AI meeting assistant that records, transcribes, and summarizes meetings across Zoom, Meet, and Teams — then drafts follow-ups and keeps notes in sync with your tools.

4.3(3.5k)

Founded 2023

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timeOS AI productivity and time management tool showing meeting notes, action items, and instant briefs dashboard

What Is timeOS?

This is an AI meeting assistant that records, transcribes, and summarizes meetings across Zoom, Google Meet, and Microsoft Teams, then acts on them. It extracts action items, drafts follow-up emails, and syncs notes and summaries into Notion, Slack, Google Drive, Asana, and other productivity tools. You get a persistent AI memory of everything discussed.

Built by the MagicalHQ team, the product has evolved from a straightforward meeting note-taker into the Timeless platform — an agentic workspace where conversations trigger automated workflows. Rooms group all discussions around a client, project, or topic, and moment-based agents wake up when you mention something actionable like "send the proposal" or "draft the summary." For most users, the core value remains the same: never hand-write meeting notes again, and never miss a commitment made in a call.

timeOS Features

The platform covers the full meeting lifecycle. It records calls on Zoom, Meet, Teams, and Slack Huddles with an invisible bot-free mode, then generates summaries, extracts action items, and drafts follow-up emails you can send with one click. AI meeting notes are produced in more than 60 languages.

Instant Briefs prepare you for every meeting with context pulled from LinkedIn, Gmail threads, Google Calendar, and previous notes. The Rooms feature groups conversations by project or client, while moment-based AI agents trigger automatically when you mention something actionable. Summaries sync to Notion, Slack, Google Drive, monday.com, Asana, and more.

Recording on Zoom, Meet, Teams, and Slack Huddles with bot-free mode
AI summaries, decisions, and action items in 60+ languages
Instant Briefs before every meeting from calendar, Gmail, and LinkedIn
Follow-up email drafting and 15+ integrations
Rooms for grouping conversations by project or client
Moment-based AI agents that trigger on spoken commitments

How timeOS Works

Start by signing up with your Google calendar, installing the Chrome extension, or downloading the desktop app for macOS or Windows. Connect the tools you use — Notion, Slack, Google Drive, and so on. When a meeting starts, the assistant offers to join, or you can enable invisible bot-free mode so it captures the conversation without a visible participant.

After each meeting you get a summary, key decisions, and action items, plus an AI-drafted follow-up email. Before a meeting, Instant Briefs build context from previous notes, Gmail threads, and LinkedIn profiles so you walk in prepared. You can also chat with the assistant afterward to ask questions about any past meeting.

Sign up with Google Calendar and install the Chrome extension or desktop app
Let it join calls or use invisible bot-free mode
Review summaries, decisions, and action items after each meeting
Auto-draft follow-ups and sync notes to Notion, Slack, and more
Use Instant Briefs to prepare for upcoming meetings

timeOS Portal

The web portal at my.timeless.day is the central hub for managing your account, viewing meeting history, accessing recordings and transcripts, and configuring your AI assistant settings.

From the portal you can browse past meetings, search across AI-generated notes, manage integrations, and handle billing. The desktop app and Chrome extension sync with the portal as their backend. New users land here after signing up to connect their calendar and tools.

timeOS Login and Account Access

You can access the service through the web portal at my.timeless.day, the Chrome extension, or the desktop apps for macOS and Windows. Signing up requires a Google account to connect your calendar.

The Chrome extension and desktop apps use the same account credentials, so settings and meeting history carry across devices.

How to Use timeOS

Getting started takes about five minutes. The workflow is straightforward: connect, attend, review.

Open the portal at my.timeless.day or install the Chrome extension
Sign in with your Google account to connect your calendar
Set up your workspace by connecting tools like [Notion](/tools/notion-ai), Slack, or Google Drive
Attend your meeting — the assistant joins automatically or runs in invisible mode
Review the AI-generated summary, action items, and follow-up email after the call
Use Instant Briefs before your next meeting to prepare with context from past conversations

timeOS Productivity Use Cases

The platform is for anyone who spends a meaningful part of their week in meetings: account managers, sales reps, recruiters, consultants, and team leads who need notes, commitments, and follow-ups captured without manual effort.

Instant Briefs are especially valuable for people who jump between many calls and need context fast. Rooms help teams organizing multiple projects or clients keep conversations grouped and actionable. Freelancers and independent professionals are well served by Pro, while teams get the most from the Business plan with shared workspaces and compliance controls.

timeOS Pricing and Plans

There is a free plan: up to 5 AI meetings per month (90 minutes each), AI meeting notes in 60+ languages, smart scheduling links, 15+ integrations, and customizable AI agents. That is enough to decide whether the workflow works for you.

Pro at $29 per month (or $19 per month billed annually) removes the limits with unlimited meeting notes, unlimited storage, advanced AI models, AI chat across conversations, and meeting agents. Max at $39 per month ($29 annually) adds unlimited API access, MCP server access, webhooks, and priority support. Team starts at $35 per seat per month with shared workspaces and permissions, while Business at $39 per seat per month adds SOC 2 compliance, advanced exports, and a one-year price guarantee. Enterprise pricing is custom — contact sales for details.

Compare Plans & Pricing

Free plan: up to 5 AI meetings/mo; Pro $29/mo ($19/mo billed annually); Max $39/mo ($29/mo billed annually); Team from $35/seat/mo; Business from $39/seat/mo; Enterprise custom

Free

$0/mo

Up to 5 AI meetings with core notes and briefs.

Up to 5 AI meetings per month (90 min each)
AI meeting notes in 60+ languages
Smart scheduling links
15+ integrations including Notion and Google Drive
Customizable AI agents using moment-based triggers

Start Free

timeOS vs [Fireflies](/tools/fireflies-ai)

Fireflies is the most established AI meeting assistant, known for reliable transcription, an extensive integrations list, and strong search across a large meeting library. It is a solid, mature choice that handles high volumes well.

The assistant differentiates itself with Instant Briefs that prep you before meetings, a more polished bot-free capture experience, and a step beyond note-taking into automated follow-ups. For meeting-heavy teams that need context before and after calls, it feels more proactive; for pure transcription and library search at scale, Fireflies remains a top pick.

timeOS vs [Otter.ai](/tools/otter-ai)

Otter.ai is a popular, approachable transcription tool with real-time captions, a generous free tier, and strong meeting minutes for smaller teams. It is often the first AI meeting assistant people try.

The assistant goes further on automation and context. Instant Briefs, multi-language coverage, follow-up drafting, and moment-based agents make it more of an end-to-end meeting productivity layer than a pure transcriber. If you mainly want accurate transcripts and live captions, Otter.ai is excellent; if you want preparation, action items, and follow-through handled automatically, it is the stronger workflow.

Who Should Use timeOS?

The platform is built for professionals who spend a significant portion of their week in calls. Sales teams, account managers, recruiters, consultants, and team leads get the most value from automated notes, action items, and follow-ups.

Instant Briefs are especially useful for people who jump between many calls and need context fast. Rooms help teams managing multiple projects or clients keep conversations organized. Freelancers are well served by Pro, while teams benefit from the Business plan with shared workspaces and SOC 2 compliance.

Pros and Cons of timeOS

It is one of the most complete AI meeting assistants available: bot-free capture, 60+ language notes, Instant Briefs, action items, follow-up drafting, and moment-based agents in a single workflow. The free tier is real, and Pro pricing is competitive.

The trade-offs are the meeting cap on free (5 meetings per month), the absence of a dedicated mobile recording app, and team features locked behind Business. For meeting-heavy professionals, it earns its subscription quickly.

Pros

Bot-free recording with no visible bot in meetings
Meeting notes and summaries in 60+ languages
Instant Briefs with context from calendar, Gmail, and LinkedIn
Auto-drafts follow-up emails from meeting commitments
Syncs summaries to Notion, Slack, Google Drive, and more

Cons

Free plan limits you to about 5 AI meetings per month
No dedicated native mobile app for recording
Best team features require the Business plan
Setup takes a few minutes to connect calendar and tools

timeOS Alternatives

The most common alternatives are Fireflies, Otter.ai, and Notion AI. Fireflies offers the deepest transcription library and integrations; Otter.ai provides real-time captions and a generous free tier; Notion AI adds meeting notes as part of a broader workspace.

For scheduling-focused workflows, Reclaim AI handles calendar optimization. The best choice depends on whether you need pure transcription, end-to-end meeting automation, or a broader productivity workspace. Explore more AI software and productivity tools at AI Tools Vault.

Fireflies.ai

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Otter.ai

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Notion AI

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Best for: Notes, summaries & workspace writing

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Reclaim AI

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Best For

Recommended use cases and scenarios where timeOS shines.

research content-creation customer-support marketing recruiting

Frequently Asked Questions

Common questions about timeOS, answered.

What is timeOS?

This is an AI meeting assistant that records, transcribes, and summarizes meetings across Zoom, Google Meet, and Microsoft Teams. It extracts action items, drafts follow-up emails, and syncs notes to tools like Notion, Slack, and Google Drive. The product is now part of the Timeless platform.

What does timeOS do?

It records your meetings, generates AI summaries in 60+ languages, extracts key decisions and action items, drafts follow-up emails, and prepares Instant Briefs before each meeting. It also syncs everything to your existing productivity tools.

What is the timeOS portal?

The web portal is accessible at my.timeless.day and is the central hub for managing your account, viewing meeting history, accessing recordings and transcripts, configuring your AI assistant, and handling billing.

How do I log in to timeOS?

You can log in at my.timeless.day through the web portal, or use the Chrome extension or desktop apps for macOS and Windows. Signing up requires a Google account to connect your calendar.

Is timeOS free?

Yes, the free plan includes up to 5 AI meetings per month (90 minutes each), AI notes in 60+ languages, smart scheduling links, 15+ integrations, and customizable AI agents. No credit card is required.

How much does timeOS cost?

Pro is $29 per month (or $19 per month billed annually). Max is $39 per month ($29 annual) with API and webhook access. Team starts at $35 per seat per month, Business at $39 per seat per month, and Enterprise pricing is custom.

Who should use timeOS?

The platform is ideal for sales teams, account managers, recruiters, consultants, and team leads who spend significant time in meetings and need automated notes, action items, and follow-ups without manual effort.

What are the best alternatives to timeOS?

The most popular alternatives are [Fireflies](/tools/fireflies-ai) for transcription depth, [Otter.ai](/tools/otter-ai) for real-time captions and a generous free tier, and [Notion AI](/tools/notion-ai) for meeting notes as part of a broader workspace.

Reviews & Ratings

4.3

Based on 3,500 reviews

5★

60%

4★

22%

3★

10%

2★

1★

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Hannah Lee

2025-11-05

Reliable and polished. I only wish the advanced features were on lower tiers.

Marcus Webb

2025-12-06

Very capable tool. A couple of rough edges, but the team ships updates quickly.

Elena Petrova

2026-01-07

Solid, but the free tier is quite limited. The paid plans are where it shines.

Pricing

Free plan: up to 5 AI meetings/mo; Pro $29/mo ($19/mo billed annually); Max $39/mo ($29/mo billed annually); Team from $35/seat/mo; Business from $39/seat/mo; Enterprise custom

View pricing

Fireflies.ai

Voice & AudioFreemium

Best for: AI meeting notes & transcription

AI notetaker that records, transcribes, and analyzes meetings, then surfaces summaries, action items, and searchable insights.

4.5(5.4k)

Visit Website

Otter.ai

Voice & AudioFreemium

Best for: Meeting transcription & summaries

AI meeting assistant that transcribes, summarizes, and makes your conversations searchable in real time.

4.6(8.5k)

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Notion AI

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Best for: Notes, summaries & workspace writing

AI-powered workspace assistant integrated into Notion for writing, summarizing, and organizing.

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Reclaim AI

ProductivityFreemium

Best for: AI calendar scheduling & time blocking

Reclaim AI is a smart scheduling assistant that auto-blocks tasks, defends focus time, and plans your calendar for you.

4.5(2k)

Visit Website

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